Student Retention Polices and Procedures

The following retention policies and procedures apply to all students who have been formally admitted to the Department of Special Education.

Retention Policies

Policy 1: Required GPA for Retention

1.1 Students admitted to the undergraduate or graduate program must maintain a 3.0 cumulative grade point average in the course work approved and counted toward the undergraduate major or the graduate degree to be retained in the program.

Policy 2: Requirement to Repeat Courses and Practica

2.1 A student receiving a grade of 1) C- or lower, or 2) no credit in any course or practica for his/her program must repeat the course or practicum experience (e.g., student teaching). If the course is a prerequisite to another course or course(s) within the teacher education or graduate sequence, it must be repeated prior to continuing the program sequence. In addition, a student must file a Petition to Recalculate GPA with the Registrar's Office in order to count the higher grade.

2.2 A student receiving a grade of 1) C- or lower, or 2) no credit in any Department course or practica (e.g., student teaching) taken for a second time will be terminated from the program as per established Departmental procedure. A student not admitted to the major in the Department of Special Education receiving a grade of 1) C- or lower or 2) no credit in any Department course or practica taken for a second time will not be admitted to the program as per established Departmental procedure.

Policy 3: Standards for Professional Behavior

3.1 All students admitted to the Department of Special Education are expected to become familiar with and abide by:

  • The Council for Exceptional Children Standards for Professional Practice,
  • The Standards of Ethical Conduct for Utah Educators,
  • The COE Policies and Procedures governing Academic Performance and Professional Conduct,
  • Code of Student Rights and Responsibilities

3.2 An admitted student in the program who, in the judgment of a course instructor or practicum supervisor, is having problems in one or more of the interpersonal areas listed below will be counseled by the course instructor or practicum supervisor:

  1. interpersonal relationships with university course instructors or practicum supervisors,
  2. interpersonal relationships with university student peers in courses, seminars, or practica (e.g., student teaching);
  3. interpersonal relationships with school district/agency colleagues or students in practicum or student teaching placements.

The specific problem area(s) are to be documented in writing and placed in the student's file. This documentation must include an opportunity for the student to respond to the identified problem(s). A copy of the written documentation is to be provided to the student, the student's advisor, the appropriate program coordinator, and the department's Director of Student Advising Services.

3.3 A student may be terminated from the program if he/she does not comply with established standards for professional behavior and/or exhibits pervasive interpersonal difficulties as described in Policy 3.2. Termination from the program will be initiated as per established departmental and college procedure.

Termination Procedures

Responsibilities of Course Instructors, Practicum Supervisors, and the Department's Student Advisor

  1. It is the responsibility of the course instructor or practicum supervisor to provide the Department's Academic Advisor with the names of students who have received a grade of C- or lower or no credit in a Department course, or have earned a no credit. This information should be provided to the Department's Academic Advisor at the time grades are turned in for the course.
  2. It is the responsibility of the Department's Academic Advisor to notify the student's advisor, Director of Graduate Studies and the Program Coordinator when a grade of C- or lower, or a no credit has been posted for a student. This information should be provided to the advisor and Program Coordinator prior to the beginning of the next semester.
  3. It is the responsibility of a course instructor or practicum supervisor to document in writing identified problems in the area of professional behavior, and to inform all involved individuals as described in Policy 3.2.

Responsibility of Program Coordinators, Directors of Graduate Studies and the Department Chair

  1. It is the responsibility of the Teacher Education Program Coordinator in conjunction with the Department Chair to initiate the termination of a student who is not in compliance with the Retention Policies of the Department of Special Education.

Procedures for Termination of Students from Teacher Education and Degree Programs for failure to meet Academic Performance Standards

  1. The student is to be informed in writing by the appropriate Coordinator or Director of Graduate Studies and the Department Chair (letter is to be co-signed) that termination from the program is being initiated. The letter of intent must indicate:
    1. effective date of termination for failure to meet academic standards (or referral to the COE Appeals Committee with a recommendation for termination based on academic dishonesty or professional misconduct).
    2. justification for Department action (which policies for retention have been violated)
    3. student appeal process

Student Appeal Process

Any student who has received written notification of termination from the program has the right to appeal as per the "UNIVERSITY OF UTAH - CODE OF STUDENT RIGHTS AND RESPONSIBILITIES, SECTION IV: STUDENT ACADEMIC PERFORMANCE."